ReadyTalk Blog


Gaffe of the Month: Using Manual Confirmation

February 3rd, 2012 by admin

Accidents happen. At ReadyTalk we’re committed to helping our customers prevent accidents and mistakes. Each month, ReadyTalk’s Account Managers share a recent accident and tips for how to avoid it in the future.

 

When planning an upcoming webinar, ReadyTalk customer Joe opted to use Manual Confirmation when setting up his invitation options.  Manual Confirmation allows the event organizer to confirm individual attendees rather than have it happen automatically. An attendee doesn’t receive the event details until the organizer confirms their status. Joe’s webinar was a pay-for event, and he didn’t want any registrants who had not yet submitted payment to receive a confirmation email along with login instructions.

Joe’s webinar featured a distinguished guest speaker, and Joe thought it would be insulting to ask him to register for the event.  On the morning of the webinar, Joe logged into his ReadyTalk meeting controls 15 minutes prior to the start time of his scheduled event.  When the guest speaker tried to log in, he was prompted to register.  If this webinar had automatic confirmation, he would have simply been directed into conference.  However, with manual confirmation, his registration went into ‘awaiting confirmation’ status.  Joe didn’t understand why the speaker couldn’t get into the conference, and he began to panic.

After a couple of minutes, Joe contacted ReadyTalk customer care.  The representative was quickly able to discern that the guest speaker’s registration was waiting to be manually confirmed by the chairperson.  After this step had been done, he was able to get into conference and participate in what turned out to be a very successful webinar.

Joe could have avoided the confusion and delay by ensuring his speaker was pre-registered and manually confirmed ahead of time.  Since Joe did not want to ask the guest speaker to register himself, Joe could have done so on behalf of the speaker, and then when he manually confirmed him, the speaker would have received his confirmation with the login link.

Are there accidents or tips you would like our account managers to address? Share your questions below and we’ll provide some insight. You can also check out the best practices section of the website for more ideas.

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Delivery, one small deployment at a time…

February 2nd, 2012 by Jason Collins

In the ReadyTalk nerd book club, we just wrapped up reading and discussing Continuous Delivery by Dave Farley and Jez Humble.

You know, there are those tech books you read that you hope to gain some useful insights from or some knowledge that will ultimately make you a better programmer. Then there are those books you read that you hope will fundamentally change how you think about programming and engineering software. Continuous Delivery falls into that second category.

For this book, we roughly 50 percent of our software engineers participate. Among them, there were a few who had historically been skeptics of the benefits of things like continuous integration, unit testing and automation. It was refreshing to see the assortment in the room, from the Linux ninjas to the server engineer,s to the automation engineers; it was a room full of powerhouse thinkers. I could tell this book would generate a lot of great dialog but I had no idea of the movement it would cause.

The book took roughly 12 weeks to complete, and when all was said and done, the non-believers had become believers. The engineers were going back to the drawing board to figure out how to shift course on current projects and deliver functionality in a more continuous model. In some cases this caused the end product to be delivered a bit later than initially expected, but the result ultimately would be smoother and done with more confidence because of smaller, less risky deployments. Several weeks ago, I overheard one of our engineers who had been a skeptic say during a engineer whiteboard session “I’m really drinking this TDD kool-aid. I think that is how we should approach designing the server components for this project.”  That was music to my ears!

People are interesting creatures. We’re the most complex machines on the planet, and we learn best through experience. There are some things that need to come from within a team, and concepts like TDD and continuous delivery are among them. To really get a team to buy in to it, they’ve got to have skin in the game and they’ve got to figure out as a team that it’s the right thing to do. The pain along the way is minuscule when the outcome is ultimately success.

So, how have your engineering teams embraced concepts like these? Are they topics of discussion or myths? I’d love to hear your thoughts and experiences about this!

Jason Collins (aka JC) is the VP of Engineering at ReadyTalk and the self-appointed Chief Happiness Officer. He’s been either writing code or managing engineers for nearly 15 years and has a passion for technology and agile development practices. The happiness of the engineering team is his top priority and he can usually be found wearing a ReadyTalk cape and the infamous “idea helmet” around the office to help keep people entertained. When he’s not hanging out with his work family, he’s at home with his wife and four boys doing all sorts of geeky things, like playing video games and watching campy Sci-Fi and Action flicks.

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Using Social Media to Promote Webinars Delivers Results

February 1st, 2012 by Anita Wehnert

I’m constantly talking to marketers about webinar best practices and increasingly, they are turning to social media as an outlet to help them drive more registrants, more attendance, and more engagement from their online events.

Last week, I had a great chat on this topic with Deb Evans on Social Geek Radio and ReadyTalk’s own Beth Toeniskoetter blogged on Promoting Your Webinar Through Social Media.  To keep the conversation going, I wanted to share some of the ways ReadyTalk helps marketers start using social media to promote webinars as well as a recent success story.

Once you’ve scheduled a webinar, we make it super easy for you to promote it (along with a link to the registration page) to your connections, fans, and followers on LinkedIn, Facebook and Twitter.

social media webinar promotion

 

 

 

 

We also help you leverage the social networks of your audience to drive more leads. A single click adds social media sharing capabilities to your webinar registration page and event emails, so it’s convenient for your audience to help promote your event to their colleagues and peers.

And, after the event, we give you tools to help you continue to drive ROI from your webinar recording. With a few clicks, you can embed the recording on Facebook and your corporate website or blog and share a link to the playback with your Twitter followers.

 

 

 

 

 

 

 

We’ve found that all of these tools can have a real impact on results!  ReadyTalk customer Trada – experts on crowd-sourced online advertising – has incorporated social media into pre-, during- and post-webinar activities. Anna Sawyer, of Trada, recently blogged about their experience.

Are you using social media to promote webinars? If so, how has it impacted your webinar program?

As Director of Product Marketing, Anita is focused on talking to customers about their needs and translating these into priorities for the ReadyTalk product roadmap. Before joining ReadyTalk, she gained first-hand experience with the challenges of running a webinar program while serving as director of marketing at an IT analyst firm. When she’s not thinking about conferencing, she likes to do yoga and spend time with her dogs.
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Check It: ReadyTalk’s New & Improved Operator-Assisted Services Request Form

January 31st, 2012 by Beth Toeniskoetter

At ReadyTalk, we are constantly looking for new and various ways to make our products and services easy-to-use while providing excellent customer service and support.  So what have we come up with now?

A new and improved online request form for operator-assisted services! How does this benefit you (and the ReadyTalk Events Team a bit too?)

  • Requesting a Gold or Platinum Webinar package? Or operator-assisted audio?  Now there is a single  form for all your Event Services needs
  • A step-by-step and user-friendly process that lets you know what information we need for your upcoming event
  • Easier navigation and increased accessibility so that finding the form is…easy

Need some reminders on what qualifies for an operator-assisted service?  Visit our products and services section.

 

 

Beth is a Product Marketing Manager and works with our customers to understand their needs as they relate to Event Services and ReadyTalk’s Conference Center, which is used to setup the details of our clients’ upcoming meetings. Outside of the office, Beth loves to spend time with family and friends, cook, and hit the slopes
.

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Guest Post: The Five Forces of Marketing

January 30th, 2012 by admin

Today’s post is written by Brett Schklar, CMO, Market Creation Group. During his 14-year career, Brett has become a well-known and respected marketing guru, business visionary and community leader in the Denver area. On February 3, he will be presenting a webinar with the American Marketing Association.

I’m “jump out of my seat” excited to share with the 5 Marketing Forces that I’ve developed over the years and implemented in over 50 companies through Market Creation Group’s strategy process.

Here’s why you should be excited too!  During Friday’s webinar, you will:

  1. Learn about the Five Forces of B2B marketing that provide you with a new lens to marketing success/successfully defend your budget and find the areas to invest more based on results
  2. Learn how the volume and velocity of demand generation play in ensuring a successful transition to the sales team
  3. Understand the right type of social media program you’ll need based on which marketing “force” is most needed
  4. See a new way to have a webinar presented with interactive drawing/sketch work done in real-time

During this presentation, I will be unfolding how the 5 Marketing Forces (Awareness, Familiarity, Consideration, Purchase and Experience) are used to create a more focused marketing program based on what is working or what is not working within most marketing programs.  While we explore the 5 Marketing Forces, we’ll also discuss how well or not well your sales program is going and where marketing can put significantly more effort to best align with sales to drive more results.  Whether we look at the Volume/Velocity ratio of leads, the ways to identify your brand recognition and how it impacts demand generation needs, or you’re just fighting to the death for your budget and want to wow people into more funding, we’ve got some new stuff you’ll love to hear about!

I’m also going to take a good look at they types of social media programs you may want to have in place based on the weakest areas of your marketing program.

Now you can see why I’m super-excited about my February 3rd AMA webinar. Want to join me? Register now!

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ReadyTalk Engineering: Inside Edition with Matt Weaver

January 26th, 2012 by Katie Green

In an effort to showcase what makes ReadyTalk Engineering one of the best teams to be a part of, we have decided to provide a series we are calling “Inside Edition” to give our readers an inside look as to what makes ReadyTalk Engineering click!  We have selected an engineer to provide a personal description of their experiences at ReadyTalk!

Inside Edition with Matt Weaver

Describe a typical day for you at ReadyTalk

It’s 8:17and I may or may not be fully “awake.”  My level of “awake” is inversely proportional to the level of sunlight and warmth in the morning: the longer and colder my bicycle commute (due to ice, Taun Taun traffic, etc) the more I need heart palpitating levels of caffeine.  It’s 8:17 and when that empty stomach, caffeine high kicks in a minute or two later, I’m working.  Music on the headphones, a brisk tattoo pounded out on the poor keys of my keyboard and I have tapped the sweet mainline of productivity.  My god.  The thoughts are kicking, ideas are flowing, and I can’t type fast enough, nor compile quickly enough to see things in action.  This is prime time for productivity and, aside from a few Nerf based skirmishes (my god, the darts… the darts… orange tracers in my dreams, oh humanity!), the window between eight-whatever and noon is a smooth code jam… did I just type that? (did I just break the fourth wall of narrative?)

As the lunching hours approach, if I’m not too involved (because sometimes I am) I am faced with a use of time type quandary: if the weather’s warm or, at least, not icy, I may throw a leg over my road bike and try to squeeze in a twenty mile ride, I may just ride to my favorite record shop to enjoy the fresh air or meet an associate in the park for a lunch gab session, or my coworkers may cajole me into a lunch somewhere in lower downtown.  Today it was a lunch at Ted Turner’s bison loving burger chain replete with work discussions, jokes, yelling, crying, and jokes.  Did I mention the jokes?

Afternoons are a fine time for meetings… because even if I haven’t attempted to ascend gluttony heights (e.g. I worked out and am drinking a horrible protein shake or my own sweat and tears… that is, nothing), I’m never that productive.  So a meeting or two.  Today a coworker has questions about a software design.  We scribble on a white board and raise our voices.  We lower them and agree.  Ideas are fielded, white papers are read, articles are linked to, social networking sites are updated (no day is complete without the tangy smack of narcissism, you have, of course been reading this tripe…).

And the day ends.  Some days, the team may go out for a cocktail or two.  Others, I work into the night, not because I’m forced to, but because I’ve had a new surge of productivity or I’ve solved a problem, and riding that wave is worth the personal sacrifice.  Still others, the day ends uneventfully (except for another round of Nerf darts, fired for effect… war never ends, war never begins) and I ride home to my girlfriend, my dog, and my non-work friends.

Today, I pack up my Macbook and ride home under twilight.

All this is merely evidence that my job is pleasing: a design challenge here, an obstacle there (why won’t the Cocoa API actually respond to this call… grrr), and the day is over.  It’s a rather good thing.

Why do you think that ReadyTalk is the #1 company to work for in Colorado?

(Re-read abovefor the story, but…) I work with far less process and far less constraint than in other jobs I’ve had (I’ve been writing software as a day job since my internship in 2000).  I like the people I work with.  Those are givens and, honestly, not enough reason to work somewhere (though they can easily be enough reason to “not work” somewhere).  The real reason(s) I like my job?  I ride to work in a decently sized city.  I like my coworkers and I’ve worked here long enough to have roots in the company.  I enjoy the problems I solve.  I enjoy the work life balance afforded by the company.  I can work from home, if I have to.  I come and go as I need to.  It’s a job that places much trust in me and, as trite as it sounds, supports my urban-bent lifestyle.

 

Tell us about your favorite day at work…

This is rather a harder task than you might imagine, for I’ve just had too many high points to single out one.  That’s the problem with having a “good” job.  But it’s dishonest and rather cheap to just hand wave and say “they’re all good days” because that doesn’t really sell it, it fails to say anything useful.  The qualities of a good day, a great day, involve balance: solving a long standing problem, figuring out a design that hits home in usability testing or a software design that solves many problems, affecting the outcome of a project for the better, leaving work early to meet an out of town friend for a drink in uptown… it could really be any number of things, but to strike that balance is particularly important.  But, a singular day that presents itself was a demo of an Android based version of our service.  I woke up early, unable to sleep.  I had tried not to take the project home with me, but I did.  I sat at my Eames knock off table and sipped my way through half a bottle of bourbon fixing bugs and trying to add some much needed polish to our application.  Then I went to bed… and didn’t sleep.  So I woke before the sun rose and rode in.  A coworker and I had ported much code and sketched out much of the design of a new client that was built on newer ideas and utilized newer technologies from several open source projects.  We tried not to, but we coded all morning before the demo.  It wasn’t a product demo, it was a research project.  And after that presentation, we sighed heavily.  It was a sort of high, a rapturous glow in which we felt like we had done something.  It had taken a few nights and a few weekends, but we had built something new from near scratch and it felt good.  That, devoid of any other trappings, was one of my best days at work.

 

4. If someone were interested in working on your team @ReadyTalk what advice would you have for them?

What’s that joke about advice?  Or no… that’s opinions I’m thinking of.  We all have them, etc.  (Insert laughter here).  My advice would be incomplete, but simple: be teachable, be curious.  I forget things  (I blame whisky).  I learn new ones.  Failure to admit my own ignorance about something stupid is a waste of my time.  I’d rather look silly for a moment (“what server is the failover production db?”) than get in the way of forward progress.  That’s more important than any other advice I can give you.  If pressed about my team, the client portion of our real-time application, I’d add this, less noble sounding advice: know when to delegate.  If you don’t get excited by good UX or have skills there yet, there are people who can help you or do that part of a task.  If you are uncomfortable with an architectural piece, either in the system or in the client code, ask someone.  Bring it up.  It dovetails nicely into that other rot, but it’s worth noting.  The best way to learn and all that.

 

 

 

Katie Green is part of the ReadTalk Recruiting Team (AKA the Beaphins)  She has been in the recruiting industry for 10 years and has developed a strong interest in technology and technical recruitment. When she isn’t searching for technical talent for ReadyTalk you might find her at the tennis court, playing volleyball or learning a new song on guitar!

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ReadyTalk continues channel expansion – seeking IT resellers at CVx in Miami.

January 25th, 2012 by Tracy Williams

I can think of plenty of reasons to be in Miami in February and attending ITExpo is a great one (okay, there are better reasons). The ReadyTalk channel team will be exhibiting in booth #1029 located in the CVx ChannelVision Showcase at IT Expo February 1-3.

This is our first time exhibiting at IT Expo and our goal is to develop partnerships with both resellers and wholesalers interested in adding audio and web conferencing services to their product line. We would also like tips on great places for dinner near the Miami Convention Center.

We are also looking forward to demonstrating a number of recent product updates that make it easy for marketing and sales pros to keep on top of lead generation activities, including integration with Salesforce, Eloqua and Pardot. These integrations are a value-add for customers who produce webinars or use web conferencing for sales demonstrations and collaboration. Want to learn how? Stop by our booth for details.

Some partners have other ideas for custom integration for their customers and can do so with the ReadyTalk API. Got an idea and not sure how to pursue it? ReadyTalk has product managers that can work with you on an integration – more details available at our CVx booth (#1029).

Going to IT Expo this year? Bring your sunscreen and if you need a pass, please click here; it’s on me.

 

Tracy focuses on channel and partner marketing at ReadyTalk, building out marketing programs to recruit partners and reinforce engagement with them. When she’s not coming up with marketing plans she likes to compete in canine freestyle Frisbee and ride her Ninja motorcycle.

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Promoting your Webinar through Social Media: The Gift that Keeps on Giving

January 24th, 2012 by Beth Toeniskoetter

 

Marketers are always looking for the next best way to create buzz around their product and their brand with the right audience.  There are so many promotional outlets in which to market your content, especially on the internet; webinars tend to bubble to the top due to the likelihood of a lower investment and higher ROI.  Over the past few years, many companies have put significant effort into building their following through Facebook, Twitter, LinkedIn, and other social networks.  Each of these has a different flavor of audiences, including what topics are relevant and which will resonate. Despite the differences, these channels can be a great way to promote your upcoming webinar.

The first step is using social media to get the word out about your upcoming event. After coming up with a catchy title, interesting content, and engaging speakers, you have to get people to care…and then, register!  Posting your event to your company’s various networks gets you there, partly; but allowing your registrants to post to their networks snowballs your efforts even further.

The next step, and probably even more important than the first: tracking the effectiveness of each social media outlet! Which site gets you the most traction, the most bang for your buck?  And, even more so, do you have a few ‘power users’ that are consistently promoting your events, and bringing in a significant number of registrants? If so, you probably want to keep inviting these types of people to your events!

So the moral of the story? Keep up with social networking, yours and your followers…it pays off!

 

Beth is a Product Marketing Manager and works with our customers to understand their needs as they relate to Event Services and ReadyTalk’s Conference Center, which is used to setup the details of our clients’ upcoming meetings. Outside of the office, Beth loves to spend time with family and friends, cook, and hit the slopes.

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The Great (event) Debate – Live vs. Virtual…or do they have to compete at all?

January 23rd, 2012 by Simone Verhulst

I’m a marketer. I’m used to fire drills in the midst of planning. It’s a new year and not-surprisingly, many critical pieces of the marketing puzzle have changed. Rapidly. For most marketing campaigns, preparation is key. Yet, how do you plan for something if you’re unaware that process may have to be altered? Sometimes you must adjust in order to gain the greatest return on your investment.

Let’s talk specifics – specifically events: virtual, live, or even a hybrid of the two. Marketing departments are beginning to make significant changes in how they use events to market their products or services. With options in technology, budget and social innovations, there are numerous ways to produce (and market) events and conferences.  As marketers, we know how crucial the planning piece is, so if our strategy is outdated, our initiatives fall short and goals are not met. It is critical to be aware of the tactics that will be most effective in generating leads while being cost efficient. What is the best way to capture your target audience? Craft the right message and find the right venue to do so.

Recent industry research shows virtual events are cost-savers in a number of ways (time, reduced travel, logistics, etc.); however, they are starting to be used in conjunction with live events and tradeshows, rather than a replacement. Consider these benefits:

  • Ability to attract larger audiences: virtual events can cover more people in more time zones
  • Expansive content AND niche content:  Audiences at an event can be targeted and/or broad. The virtual piece enables the them to choose from multiple content tracks that might not all be accommodated at the physical event alone
  • Access to keynote speakers: high-demand speakers can skip the travel and pre-record their presentations for the conference
  • Monitoring attendee engagement: the ability to track audience activity (chat, downloads, survey questions) and time spent in each area make for enhanced, targeted follow-up; data that funneled into CRM systems for faster sales outreach
  • On-Demand Archives: those that were unable to attend a particular session or had multiples that overlapped can now access any presentation that was recorded

If the landscape of events is evolving and you’re still stuck in your ways from years past (of producing or marketing to), you’re missing out on a big chunk of the pie. Join us for an upcoming webinar on January 25 to learn more about the current state of virtual events from both producer and attendee perspectives. Steve Nesich, Principal of MarketStrike, will discuss how these different event types are currently being used and measured. What you’ll learn may surprise you. See what’s working, what isn’t, and how this could impact your company’s marketing and sales strategy and performance for 2012 and beyond.

What have you seen to be successful in your event marketing strategy? Or what would you warn others against? How do you feel about combining both the live and virtual aspects? Share your feedback and questions below and we’ll ask Steve to address them during the webinar.

 

Simone has been involved with both the sales and marketing teams at ReadyTalk and is currently the role Marketing Demand Manager and manages the monthly ReadyTalk Webinar Series, which is a free  forum for professionals to interact with their peers and other experts on topics ranging from sales and marketing to nonprofits and funding to leadership and professional development. Simone is an outdoor enthusiast – skiing, climbing, triathlons, and trail runs with her dog, Bucket, are just a few of the things she enjoys outside of the office.

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New Year, New You

January 19th, 2012 by Jason Collins

It’s 2012.  Everyone typically has great intentions this time of the year in putting foot to pavement and nailing down some concrete resolutions; things they really want to get done over the next year. I’ve been thinking a lot about this in the context of my current role at ReadyTalk and the roles of those who surround me. One of my resolutions is for personal improvement.

Professional growth, and getting better at “your craft” is one thing that is constantly on my mind.  With my team, I’m always stressing that failure is a learning opportunity, but how do you learn and advance without waiting for failure? Simply put, you practice.

Ok, that sounds easy, you say. But, when you sit down to think about it, how exactly do you practice things like project management or people management or even software engineering? My day is filled with  productive meetings, but does going to meetings allow me to practice my people skills? Does making a spreadsheet or facilitating a story-pointing session give me ample opportunity to practice the craft of agile coaching? And more important to me directly, how does one practice effective leadership?

Dan King, our CEO, is an amazing leader and his thoughts and ideas inspire me. So I took a step back and examined what I see Dan doing almost constantly. The answer was reading, and asking questions. Dan is a voracious reader, and he uses the management and leadership books he reads to help formulate questions about how lessons learned by others could have been applied to his own experiences or how they could be applied to challenges that ReadyTalk may face as the organization grows. So, my goal is really about practice. Practicing leadership by way of reading and thinking more about leadership in different industries and domains. Also on my agenda is helping our engineers practice their craft of software engineering, but that is a blog post for another time!

I’d be curious to hear how you may have tackled this problem. How do you practice something that isn’t quite tangible, such as leadership or people management? Drop me a line and let me know!

Jason Collins (aka JC) is the VP of Engineering at ReadyTalk and the self-appointed Chief Happiness Officer. He’s been either writing code or managing engineers for nearly 15 years and has a passion for technology and agile development practices. The happiness of the engineering team is his top priority and he can usually be found wearing a ReadyTalk cape and the infamous “idea helmet” around the office to help keep people entertained. When he’s not hanging out with his work family, he’s at home with his wife and four boys doing all sorts of geeky things, like playing video games and watching campy Sci-Fi and Action flicks.

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