ReadyTalk

Meet with Confidence

Improving Team Collaboration with Web Conferences

Posted by Brandon Hess on
Share this Post:

 

Web Conferencing for CollaborationThe use of web conferencing  tools can support improved communication and collaboration within work teams, no matter the project size and scope. Webinars and virtual meetings provide a secure space in which to share information and ideas, while simultaneously increasing team member accountability and project success. Yet, too few corporate meeting organizers understand the true power of virtual team collaborating using webinars.

To help your team make the most of web conferencing services, here are some suggested best practices for encouraging team collaboration and increasing efficiency:

Scheduling Tools - When setting up a new webinar, it’s important to take advantage of built in email and calendar scheduling to increase team participation. Meeting invitations, notes and even files can be shared with team members, along with email reminders and attendee trackers to make sure everyone attends.

Screen and File Sharing - During the virtual meeting, a way to increase engagement is to share the presenter’s screen and relevant files. This sharing can be adaptable so that several co-facilitators can share the screen and upload their meeting files, including interactive slides and pre-recorded videos.

Questions and Polling – A great way to get virtual meeting attendees engaged is to include a series of question and poll sessions at regular intervals. Between topics, add a poll question, with results revealed to stir conversation. Then plan a question and answer session at the end, documenting all FAQs for use in follow-up meeting notes. 

White Boarding and Annotation – Giving webinar guests a chance to whiteboard ideas and make notes helps them to stay engaged in the presentation. Provide a private note area, and invite team members to draw out any ideas they have during the virtual meeting.

Multiple Device Access – Today’s business professionals often work remotely from locations around the world. Being able to access web conferencing services from any mobile device or laptop connected to the Internet can ensure team engagement. Choosing a collaboration technology available from ReadyTalk can bring project managers together from wherever they happen to work.

Recording and Distribution - During a virtual meeting, it’s also critical to document the interaction and information flow between team members. This is accomplished by using a reliable webinar recording and distribution service that doesn’t require added training to use. Simple record the meeting and then make sure to send it out to meeting attendees, or use in future training initiatives.

Using the right web conferencing service can improve your ability to keep business teams connected and working towards a collective goal. Select a virtual meeting product that includes all of the elements above and use these tips for successful engagement.


Comments for Improving Team Collaboration with Web Conferences

blog comments powered by Disqus

Recent Posts

7 Ways to Do Security

7 Ways to Do Security If security is a priority for your organization, you will want to ensure that your audio and web conferencing services and recordings are not being accessed...

It's All About Velocity (part III)

This is the final post in a three-part series on funnel velocity. As we talked about in my first post, velocity is a key measurement for marketing efficiency. In my second post, I...

It's All About Velocity (part II)

As you read in yesterday's post on funnel velocity, you first need to identify all of the breakpoints in your lead process before you can start tweaking them. Let’s take a look at...

It's All About Velocity (part I)

This is the first post in a 3-part series about funnel velocity. These days’ marketers are really good about measuring a lot of things. Most marketers could tell you their CPA...

Not more content, better content

Not more content, better content A recap of Ann Handley’s Everybody Writes webinar presented on 11/13   ReadyTalk, Marketo, and several other sponsors were fortunate enough to host...

15 ways to know it’s time to break up (with your conferencing provider)

The road to a fulfilling, enduring conferencing partnership is almost always littered with a few attempts that turned out to be bad technology experiences, poor customer support...

Volunteers in Action: ReadyTalk helps out with Clothes to Kids

ReadyTalk recently had a chance to make our third visit to an awesome organization called Clothes to Kids! We brought along 10 volunteers to help kids and parents shop for clothes...

Debunking Webinar Myth #8: People never attend webinars

Debunking Webinar Myth #8: People never attend webinars Again, when it comes to webinars, it’s important that you manage your expectations. While you might have a lot of...

Debunking Webinar Myth #7: Webinar promotion is expensive

Debunking Webinar Myth #7: Webinar promotion is expensive. This is one of those myths that perplexed us the most. We live in a world dominated by the Internet. Marketers can...