ReadyTalk

Meet with Confidence

Best Practices for Video Conferencing

Posted by Bo Bandy on
Share this Post:

video conferencing web camModern video conferencing services provide a cost effective method of global communication unheard of just 20 years ago. For the first time in history, distance is not a limiting factor. On the contrary, individuals and businesses now routinely conduct operations with the touch of a button. In order to make the experience beneficial for all parties involved, it is important to practice well established etiquette techniques.

Arrive Early

As with a traditional meeting, arriving late is disrespectful to other attendees and can be a potential career killer. In video conferencing, it’s even more important to arrive early to the scheduled event. This gives you an opportunity to make sure that all equipment is in working order prior to the event. Check the audio and visual settings to verify that you can communicate effectively. A few minutes of advanced preparation will ensure the entire meeting runs more smoothly.

Adjust the Lighting

Close all blinds and doors to cut down on the potential glare as this could be very distracting to others in the meeting. Adjust the lighting in the room so that the video cameras can capture quality images. Interior lighting should not be too dark or too bright. Normally, the settings used in a traditional work environment are adequate.

Dress Appropriately

Bright colors and exotic patterns create distracting images on the screen. These can cause distractions and eye strain for other participants. Avoid wearing plaids, polka dots, or stripes. Dress in muted or neutral solid colors.

Practice Effective Communication

Unlike the old fashioned telephones of yesteryear which required a person to shout to be heard, modern video conferencing equipment is very sensitive to sound. There is no need to shout. Speak in a normal tone. In the first minute or so, it’s perfectly acceptable to verify that everyone can hear adequately. After that, once the presentation begins, continue speaking. There is no need to stop and ask if you can be heard. The other participants will tell you if there is a problem with the sound on their end. Speak directly into the microphone. Do not make rapid movements from side to side as this will cause disruption with the audio. When not speaking, make sure your audio is muted. This will prevent inadvertent noises, such as coughs, rattling papers, or chair squeaks, from interrupting others. The sensitivity of modern microphones can pick up the smallest sounds, even those you may not notice yourself.

Be Patient

Remember that video conference participants are not in the same room with you. When you ask a question or request information, allow for slight delays in response. This could be caused by the system used or the distance involved. Often times, others are experiencing the same delays from your responses.

Looking for More?

Here are a few other blog posts your might be interested in:

Keeping Connected with Remote Employees

Tips for a Great Virtual Meeting

Lost while working remote? 5 tips for virtual collaborators


Comments for Best Practices for Video Conferencing

blog comments powered by Disqus

Recent Posts

How to Identify and Clean up Bad Data

How to Identify and Clean up Bad Data The implications of bad data are huge, as we discussed in this post. It causes not just direct financial losses to the tune of $600 billion...

Top 5 Webinar Lead Generation Mistakes

Top 5 Webinar Lead Generation Mistakes A webinar is a proven medium to generate high quality leads. However, merely going through the motions does not guarantee leads. For the...

Moving your Organization to a Strategic Demand Generation Strategy [Guest Post]

Today's post is provided by Carlos Hidalgo, CEO and Principal at ANNUITAS. You can follow Carlos on Twitter, @cahidalgo. I had the privilege to present on a webinar sponsored by...

How to Target a Demand Generation Audience vs. a Nurturing Series

How to Target a Demand Generation Audience vs. a Nurturing Series   A basic marketing funnel includes three phases: demand generation, lead nurturing and sales. It's like a person...

Cost Analysis of Webinar Leads

 Cost Analysis of Webinar Leads Webinars have gained popularity as a cost effective lead generation tactic in the past couple of years. Depending on your webinar strategy, the...

Webinar Promotion Q&A with Marketing Experts

Your Webinar Questions Answered by HourlyNerd's Dan Slagen and ReadyTalk's Shawn Cardinal On August 19, Dan Slagen, the CMO of HourlyNerd spoke on ReadyTalk’s webinar series about...

Watch your audience go from yawn to yay!

ReadyTalk Hosts Susan Stewart on our Webinar Series Time and time again people eagerly register for webinars, to only drift off from the live event and leave the webcast wondering...

The Cost of Bad Data

Cost of Bad Data Bad data is data that is not perfect – it could be incorrect data, data with missing chunks or data that is delayed. Most businesses do not realize it yet, but bad...

Optimize Your Webinar Spending with the Webinar ROI Calculator

Optimize Your Webinar Spending with the Webinar ROI Calculator As a marketer, you’re probably asked to provide weekly results in order to justify your budget and efforts. Week over...