ReadyTalk

Meet with Confidence

Tips for a Great Virtual Meeting

Posted by Bo Bandy on
Share this Post:

 

Advancements in technology has made is possible for organizations to hold virtual meetings and discuss significant matters through web conferencing. Companies with branches in different location have greatly benefited from this technology. Regardless of geographical location, it is possible for employees to meet face to face through video conferencing. In addition to internal employee meetings, video conferences allow customers  to participate when companies are doing product presentation or launching new services. Basic meeting etiquette must be followed regardless of the type of virtual meeting you participate in:

  1. Preparation for virtual meetings should be done thoroughly prior to the time set for the meeting. All participants should be emailed all the essential information of the meeting such as agenda, titles and names of other participants. Ensure all attendees have all the required login and password required to participate in the meeting.
     
  2. The venue from where you host in the virtual meeting greatly influences the success or failure of the meeting. Ensure that you find a quite location so that participants can communicate with each other clearly. In addition, confirm all attendees have all the required software and hardware to effectively take part in the meeting.
     
  3. Consider the different time zones of all the attendees. Set a time when all the participants will be available without having to wake up at night or be forced to arrive at work earlier than usual. Confirm that all attendees are comfortable with the time set for the meeting.
     
  4. Just like other meetings, virtual meeting should have a start time and end time. All attendees should be available at the start of the meeting for better follow up. Good collaboration is the key to success of virtual meetings.
     
  5. A brief introduction of the participants taking part in the meeting is crucial. The introduction should be done at the beginning of the meeting. The best approach is to conduct a roll call to confirm that all attendees are ready.
     
  6. Virtual meetings should follow an agenda just like other normal meeting. The organizer of the meeting should inform the participants the agenda of meeting in advance. Emailing the agenda prior to the meeting is the best way to reach the participants. The organizer must also ensure that all participants remain on the agenda as the meeting progress. 
     
  7. Regardless of the place you attend a virtual meeting it is prudent to follow proper meeting etiquette. You should stay focused on the meeting and avoid  distractions, such as answering calls or checking emails while the meeting is in progress.

Virtual meetings include all of the possible problems of face-to-face meetings but also present an extra layer of impediments. Nevertheless, employing the rules of etiquette will guarantee that your virtual meeting is an effective use of time. What tips would you recommend for hosting a great virtual meeting?

tips for virtual meetings


Comments for Tips for a Great Virtual Meeting

blog comments powered by Disqus

Recent Posts

Debunking Webinar Myth #3: Webinars produce quantity, but not quality.

Debunking Webinar Myth #3: Webinars produce quantity, but not quality. Sometimes, we hear from customers that their webinars drove a ton of registrations or high attendance, but...

Debunking Webinar Myth #2: The price per lead is too high.

Debunking Webinar Myth #2: The price per lead is too high. In our first post of this series, we talked about how you can conduct cost effective webinars for your organization,...

Debunking Webinar Myth #1: Webinars cost an arm and a leg

Debunking Webinar Myth #1: Webinars cost an arm and a leg In our experience, most people think webinars cost an arm and a leg. There can be a variety of expenses associated with...

How to Identify and Clean up Bad Data

How to Identify and Clean up Bad Data The implications of bad data are huge, as we discussed in this post. It causes not just direct financial losses to the tune of $600 billion...

Top 5 Webinar Lead Generation Mistakes

Top 5 Webinar Lead Generation Mistakes A webinar is a proven medium to generate high quality leads. However, merely going through the motions does not guarantee leads. For the...

Moving your Organization to a Strategic Demand Generation Strategy [Guest Post]

Today's post is provided by Carlos Hidalgo, CEO and Principal at ANNUITAS. You can follow Carlos on Twitter, @cahidalgo. I had the privilege to present on a webinar sponsored by...

How to Target a Demand Generation Audience vs. a Nurturing Series

How to Target a Demand Generation Audience vs. a Nurturing Series   A basic marketing funnel includes three phases: demand generation, lead nurturing and sales. It's like a person...

Cost Analysis of Webinar Leads

 Cost Analysis of Webinar Leads Webinars have gained popularity as a cost effective lead generation tactic in the past couple of years. Depending on your webinar strategy, the...

Webinar Promotion Q&A with Marketing Experts

Your Webinar Questions Answered by HourlyNerd's Dan Slagen and ReadyTalk's Shawn Cardinal On August 19, Dan Slagen, the CMO of HourlyNerd spoke on ReadyTalk’s webinar series about...