ReadyTalk

Meet with Confidence

What Your Co-Presenters Need to Know to Ensure a Great Webinar

Posted by Keith Janofski on
Share this Post:

theaterAs an Event Manager at ReadyTalk, I have the privilege of assisting our customers every day in putting out the content that is important to them.  Not to sound corny, but one thing I really enjoy about my day-to-day is the little bit of anxiety that I feel every time a big webinar goes live.  Perhaps it comes from my theater background, but my eye and ear for a good performance has not left me since joining ReadyTalk. 

The most successful webinars that I take part in are the ones in which there is an engaged team of organizers and presenters circling around a common theme.  It is not unusual for a meeting organizer to have several guest speakers on a webinar, and with packed schedules, it can often be difficult to get those guest presenters on the same page while using a platform that might be new to them.  

First time event organizers often ask for a checklist of the necessary to-do’s and best practices that should be shared with guest presenters.  What I list below are the basic logistics and best practices for co-presenters that ensure webinar organizers are not left high and dry on presentation day!  Check it out, share as necessary, AND break a leg!   

Day of Live Event

  • Dial the designated speaker number 30 minutes prior to live event
  • Join on the web as a participant – the chairperson will promote your login
  • Join the event via computer rather than a mobile device
  • If you are able to connect with your co-presenters before the Live Event, you should also consider a webinar Dry Run.   

Best Practices

Web

  • Test your computer for compatibility prior to the event at http://www.readytalk.com/rt/test-computer.php
  • Upload the presentation to ReadyTalk ahead of time or provide it to the chairperson
    • ReadyTalk does not support animations uploaded within the controls
    • If animations are important, contact your meeting organizer for some work-around options
  • Prepare canned chat messages if necessary for the Q and A session
  • Have a hard copy of the presentation as a back-up
  • Avoid wireless internet connections

Audio

  • Reserve a quiet location
  • Use a handset/headset over a speaker phone
  • Avoid dialing in on a cell phone or SKYPE
  • Mute your phone line while not speaking

Comments for What Your Co-Presenters Need to Know to Ensure a Great Webinar

blog comments powered by Disqus

Recent Posts

7 Ways to Do Security

7 Ways to Do Security If security is a priority for your organization, you will want to ensure that your audio and web conferencing services and recordings are not being accessed...

It's All About Velocity (part III)

This is the final post in a three-part series on funnel velocity. As we talked about in my first post, velocity is a key measurement for marketing efficiency. In my second post, I...

It's All About Velocity (part II)

As you read in yesterday's post on funnel velocity, you first need to identify all of the breakpoints in your lead process before you can start tweaking them. Let’s take a look at...

It's All About Velocity (part I)

This is the first post in a 3-part series about funnel velocity. These days’ marketers are really good about measuring a lot of things. Most marketers could tell you their CPA...

Not more content, better content

Not more content, better content A recap of Ann Handley’s Everybody Writes webinar presented on 11/13   ReadyTalk, Marketo, and several other sponsors were fortunate enough to host...

15 ways to know it’s time to break up (with your conferencing provider)

The road to a fulfilling, enduring conferencing partnership is almost always littered with a few attempts that turned out to be bad technology experiences, poor customer support...

Volunteers in Action: ReadyTalk helps out with Clothes to Kids

ReadyTalk recently had a chance to make our third visit to an awesome organization called Clothes to Kids! We brought along 10 volunteers to help kids and parents shop for clothes...

Debunking Webinar Myth #8: People never attend webinars

Debunking Webinar Myth #8: People never attend webinars Again, when it comes to webinars, it’s important that you manage your expectations. While you might have a lot of...

Debunking Webinar Myth #7: Webinar promotion is expensive

Debunking Webinar Myth #7: Webinar promotion is expensive. This is one of those myths that perplexed us the most. We live in a world dominated by the Internet. Marketers can...