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What Your Co-Presenters Need to Know to Ensure a Great Webinar

Posted by Keith Janofski on
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theaterAs an Event Manager at ReadyTalk, I have the privilege of assisting our customers every day in putting out the content that is important to them.  Not to sound corny, but one thing I really enjoy about my day-to-day is the little bit of anxiety that I feel every time a big webinar goes live.  Perhaps it comes from my theater background, but my eye and ear for a good performance has not left me since joining ReadyTalk. 

The most successful webinars that I take part in are the ones in which there is an engaged team of organizers and presenters circling around a common theme.  It is not unusual for a meeting organizer to have several guest speakers on a webinar, and with packed schedules, it can often be difficult to get those guest presenters on the same page while using a platform that might be new to them.  

First time event organizers often ask for a checklist of the necessary to-do’s and best practices that should be shared with guest presenters.  What I list below are the basic logistics and best practices for co-presenters that ensure webinar organizers are not left high and dry on presentation day!  Check it out, share as necessary, AND break a leg!   

Day of Live Event

  • Dial the designated speaker number 30 minutes prior to live event
  • Join on the web as a participant – the chairperson will promote your login
  • Join the event via computer rather than a mobile device
  • If you are able to connect with your co-presenters before the Live Event, you should also consider a webinar Dry Run.   

Best Practices

Web

  • Test your computer for compatibility prior to the event at http://www.readytalk.com/rt/test-computer.php
  • Upload the presentation to ReadyTalk ahead of time or provide it to the chairperson
    • ReadyTalk does not support animations uploaded within the controls
    • If animations are important, contact your meeting organizer for some work-around options
  • Prepare canned chat messages if necessary for the Q and A session
  • Have a hard copy of the presentation as a back-up
  • Avoid wireless internet connections

Audio

  • Reserve a quiet location
  • Use a handset/headset over a speaker phone
  • Avoid dialing in on a cell phone or SKYPE
  • Mute your phone line while not speaking

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