Your webinar speakers are set, playbooks studied, twitter promotions sent, you’ve practiced until perfect, attendees have been reminded of the webinar time. And now, it’s game time!
Even if you routinely conduct webinars, a pre-event checklist is extremely helpful and almost essential. Since many people are not list makers, I’ve created a diagram comparing getting ready for a webinar to getting ready for a football game to help you remember the small, yet important details prior to your web event:
- Review the Playbook: Ensure that your slide decks are uploaded properly. Flip through the presentation to test the order.
- Use a single slide template, even if there are multiple speakers
- Know the Plays: Have your script printed out in hard copy
- Your Team: Connect with the event moderator and speakers 30 minutes prior to webinar.
- Review speaking roles, timing and transitions
- Be a Team Player: Conduct an event sound check.
a. No speaker-phone
b. Land line is more reliable than a cell phone
c. Headset may make your life easier
d. Mute computer
e. Silence cell phones, children, dogs and ping-pong-playing co-workers
- Smile for National Television Broadcasting: Begin the event recording
Taking time to prepare ensures that when the whistle blows and it’s time for kickoff, you are ready to score. Whether it’s following a strict checklist, or simply relating your webinar preparation to your favorite thing in life, don’t let any pre-webinar steps go to the wayside or an upset may be the unfortunate result.
Need a little coaching for your next webinar? ReadyTalk’s special team of webinar and event experts can help.