ReadyTalk

Meet with Confidence

How Many Meetings Is Too Many Meetings? Tips for More Productive Meetings

Posted by Teresa Lawlor on
Share this Post:

 

more productive meetingsAmerican companies are not alone when comes to solving the enigma that is a productive meeting. In Europe, companies lost $41 billion (or $26 billion pounds) in 2011 through wasted time in meetings. When you do have meetings, studies have shown, that more than half of your employees will take the meetings as an excuse to daydream.

Meetings last too long and happen too often. Meetings equal time and money, so when you have them, here are some tips on making them count: 

Consider Email Instead

How many times have you left a meeting with the thought, "You could've just emailed us that"? Too often meetings are a chance for executives to pass along one-way information. If you find yourself calling a meeting just to share new office creed or report incremental numbers, consider writing a memo to your staff instead. Your employees don't want to spend 30 minutes in a meeting becoming privy to one-way information when you could have told them the same information in a concise, bulleted email instead. 

Tighten Your Invite List

If you're not sure what someone's role would be in a meeting other than to sit and listen, scratch them off the RSVP list. Only invite those who are absolutely needed in the meeting. Department heads can always pass along pertinent notes from meetings to their staff. 

Take Notes

Someone should always be taking notes in your meetings. For example, after a meeting, send out a succinct memo within the hour recapping the major points and how to move forward post-meeting. The more time people have away from the content of the meeting, the more time they have to forget it. 

Keep It Short

Say your quarterly report just came in, and you're about to call a meeting with your staff to go over it. Before you send out an email scheduling a half-hour meeting, share an agenda with actual results from the report, so your staff will know what they're walking into. A simple email with an executive summary of whatever findings your meeting will entail allows your staff to come prepared and focused. A more focused staff will lead to a more focused meeting, which always leads to shorter meetings. 

Make Them Collaborative 

Meetings should be collaborative, meaning they should focus on input from the appropriate departments or managers. When you call a meeting, make sure the people involved know what their role will be and what will be expected of them, even if they are participating via audio or video conference. Your meetings should have a clear agenda and problem to solve. Consider meetings as a live call to action. Prepare your staff with the appropriate information before the meeting, so they are ready with ideas on how to tackle a problem when the meeting begins.

The more collaborative a meeting is, the less time someone has to day dream.


Comments for How Many Meetings Is Too Many Meetings? Tips for More Productive Meetings

blog comments powered by Disqus

Recent Posts

How to Write the Break Up Letter

I recently shared 15 Ways You Know It's Time to Break Up (with your conferencing provider) because not every relationship is meant to last forever.   Once you have decided it is in...

What We Learned: 3 Webinar Features You Should be Using Today

What We Learned:  3 Webinar Features You Should be Using Today Yesterday, we hosted a great webinar on some new ReadyTalk features: 3 Webinar Features You Should be Using Today. We...

3 Webinar Features You Should be Using to Get More Value from Your Webinars

3 Webinar Features You Should be Using to Get More Value from Your Webinars “Am I getting ROI on my webinars? How can I make it be better?” These questions are often in the back of...

Online Meetings Like a Boss!

Online Meetings Like a Boss! Just because a meeting is happening online, isn't an excuse for it to be a waste of time. Want to host better online meetings? Check out these 8 tips...

4 Ways to Join a ReadyTalk Meeting Faster

4 Ways to Join a ReadyTalk Meeting Faster ReadyTalk offers more ways than ever to meet online faster, right from where you are working. Join a webinar on the go from your mobile,...

ReadyTalk for Salesforce1 Now Available

Schedule Meetings From Your Phone! With ReadyTalk for Salesforce1, you can schedule meetings right from your phone. And all the important details of your customer meeting or...

7 Ways to Do Security

7 Ways to Do Security If security is a priority for your organization, you will want to ensure that your audio and web conferencing services and recordings are not being accessed...

It's All About Velocity (part III)

This is the final post in a three-part series on funnel velocity. As we talked about in my first post, velocity is a key measurement for marketing efficiency. In my second post, I...

It's All About Velocity (part II)

As you read in yesterday's post on funnel velocity, you first need to identify all of the breakpoints in your lead process before you can start tweaking them. Let’s take a look at...