ReadyTalk

Meet with Confidence

New Features: What’s New in ReadyTalk Conference Center?

Posted by Beth Toeniskoetter on
Share this Post:

What’s New in ReadyTalk Conference Center?

ReadyTalk continues to evolve our product and service offerings to make the chairperson and participant experience even more seamless.  We've made some updates to the ReadyTalk Conference Center, where the chairperson schedules meetings and manages recordings:

Registration requirements for webinar not set by default.New Meeting Details: Remove Default for Registration Type

Now, when creating a scheduled meeting, the chairperson will be required to choose the type of registration they would like for participants. In the past, the registration type defaulted to ‘Register at Time of Meeting’ which caused issues for some of our users, since the registration type cannot be changed once a meeting has been created and saved.

There are two types of registration that enable flexibility in your pre-meeting planning:

1st Option: Register at Time of Meeting

 

What’s this? Registration information is collected from your participants when they login at the start of the conference.

 

 

When should I choose this option? This option is most useful for internal audio or web conferences or non-lead generating webinars.  As a chairperson, you want to know who attended your meeting, but mostly for roll call purposes only.

 

 

2nd Option: Pre-Register before the Meeting

 

 

What’s this? Registration information is collected from your participants before login.

 

 

When should I choose this option? This option enables a chairperson to track attendance, control access to the meeting, and is most helpful for lead generation webinars. In addition, a chairperson can then choose to automatically or manually confirm registrants.  The manual confirmation process is especially useful for highly confidential meetings, such as an investor call, while the automatic confirmation process is helpful when managing a large amount of registrations.


Confirm email addresses for webinar participants with a second email address.Participant Registration Process: Require Double-Entry of Email Address

 

 

This enhancement requires a participant to enter their email address twice during the registration process before entering into the meeting. Often, participants’ accidently make a mistake when entering their email address, causing them to not receive confirmation emails, meeting updates, etc. In addition, capturing accurate participant email addresses is crucial for post-event follow-up and driving attendance with event reminders.

What other information can I gather from my participants during the registration process?

With both types of registration (pre-register or register at time of meeting), participants are required to provide their first and last names, as well as their email address (twice!). As a chairperson, you can choose to gather even more participant information such as company name, job title, industry, or create custom registration fields.

 

web conference meeting timer countdownParticipant Lobby Page: Countdown Timer to Start of Meeting

It’s more than likely that meetings are held in multiple time zones, and it can be challenging for the chairperson to convey every participant’s time zone in the meeting invite.  In turn, participant confusion over the meeting start time can impact attendance rates.  Now, when a participant joins your meeting, there will be a countdown timer displayed on the Meeting Lobby page, letting the participant know, to the second, when their conference will begin.

 

Beth is a Product Marketing Manager and works with our customers to understand their needs as they relate to event services and our conference center, which is used to setup the details of our clients' upcoming meetings. Outside of the office, Beth loves to spend time with family and friends, cook, and hit the slopes.


Name: Debbie Johnson
Time: Wednesday, June 1, 2011

Great Changes!

Name: Beth Toeniskoetter
Time: Wednesday, June 1, 2011

Thanks for your feedback Debbie! We love hearing from our customers!

Name: Conference Calls
Time: Saturday, October 8, 2011

Conference Calls... [...]ReadyTalk Blog » Blog Archive » New Features: What’s New in ReadyTalk Conference Center?[...]...

Comments for New Features: What’s New in ReadyTalk Conference Center?

blog comments powered by Disqus

Recent Posts

7 Ways to Do Security

7 Ways to Do Security If security is a priority for your organization, you will want to ensure that your audio and web conferencing services and recordings are not being accessed...

It's All About Velocity (part III)

This is the final post in a three-part series on funnel velocity. As we talked about in my first post, velocity is a key measurement for marketing efficiency. In my second post, I...

It's All About Velocity (part II)

As you read in yesterday's post on funnel velocity, you first need to identify all of the breakpoints in your lead process before you can start tweaking them. Let’s take a look at...

It's All About Velocity (part I)

This is the first post in a 3-part series about funnel velocity. These days’ marketers are really good about measuring a lot of things. Most marketers could tell you their CPA...

Not more content, better content

Not more content, better content A recap of Ann Handley’s Everybody Writes webinar presented on 11/13   ReadyTalk, Marketo, and several other sponsors were fortunate enough to host...

15 ways to know it’s time to break up (with your conferencing provider)

The road to a fulfilling, enduring conferencing partnership is almost always littered with a few attempts that turned out to be bad technology experiences, poor customer support...

Volunteers in Action: ReadyTalk helps out with Clothes to Kids

ReadyTalk recently had a chance to make our third visit to an awesome organization called Clothes to Kids! We brought along 10 volunteers to help kids and parents shop for clothes...

Debunking Webinar Myth #8: People never attend webinars

Debunking Webinar Myth #8: People never attend webinars Again, when it comes to webinars, it’s important that you manage your expectations. While you might have a lot of...

Debunking Webinar Myth #7: Webinar promotion is expensive

Debunking Webinar Myth #7: Webinar promotion is expensive. This is one of those myths that perplexed us the most. We live in a world dominated by the Internet. Marketers can...