Terms of Service

ReadyTalk Terms of Service

  1. General
    1. Ecovate, Inc. (d.b.a. ReadyTalk), a Delaware corporation (“ReadyTalk”), provides audio and web conferencing services (the “Services”) to users who have agreed to the terms of services set forth below. These terms of services (this “Agreement”) are a legal agreement between the person, organization or entity indicated as the “Customer” (the “Customer”) on the ReadyTalk Order Form completed on ReadyTalk’s website at www.readytalk.com (the “Order Form”) and ReadyTalk and states the terms and conditions under which the Customer may access ReadyTalk’s systems and/or software and use the Services. ReadyTalk may refuse to provide Services to a potential Customer in its sole discretion and is not obligated to provide a reason for such refusal.
    2. PLEASE READ THE FOLLOWING TERMS AND CONDITIONS CAREFULLY. BY USING THE SERVICES, YOU REPRESENT AND WARRANT TO READYTALK THAT YOU: (I) ARE EIGHTEEN (18) YEARS OF AGE OR OLDER; (II) ARE, OR ARE AUTHORIZED TO SIGN FOR AND BIND, THE CUSTOMER; AND (III) HAVE READ AND UNDERSTOOD THIS AGREEMENT.
    3. BY USING THE SERVICES YOU AGREE, ON BEHALF OF THE CUSTOMER, TO BE BOUND BY THE PROVISIONS OF THIS AGREEMENT AS IF YOU HAD ACTUALLY SIGNED THIS AGREEMENT. IF CUSTOMER DOES NOT WISH TO BE LEGALLY BOUND BY THIS AGREEMENT, CUSTOMER MAY NOT USE THE SERVICES. READYTALK MAY REVISE THIS AGREEMENT AT ANY TIME WITHOUT NOTICE BY UPDATING THIS POSTING. BY USING THE SERVICES CUSTOMER AGREES TO BE BOUND BY ANY SUCH REVISIONS AND SHOULD THEREFORE PERIODICALLY VISIT THIS POSTING TO DETERMINE THE CURRENT VERSION OF THIS AGREEMENT BY WHICH CUSTOMER IS BOUND.
  2. Obligations
    1. ReadyTalk agrees to provide Customer with the Services quoted in the Order Form, which is incorporated herein, and hereby grants to Customer, during the term of this Agreement, a non-exclusive, non-transferable and non-sublicensable right to use the Services pursuant to the terms and conditions of this Agreement. Customer receives no right to modify or reproduce the Services or any software associated therewith. ReadyTalk reserves the right to vary the technical specifications of, and make changes, additions or replacements to, the Services where necessary for operational reasons or as required to comply with any applicable safety, statutory or legal requirement. ReadyTalk reserves the right to temporarily suspend the Services as necessary to conduct maintenance and upgrades to the Services.
    2. Customer is solely responsible for the acquisition, operation and maintenance of all hardware, equipment and software (not included with the Services) necessary for use of the Services, including, but not limited to, computers, telephones and related equipment and connections. Customer shall use the Services only for conferences or meetings in which Customer is an active participant and for its internal business purposes, and Customer shall not resell, sublicense or redistribute the Services to any third party or use the Services on a timeshare or service bureau basis or to operate a website or otherwise generate income from the Services. Customer agrees to ensure that each person using Customer’s account to use the Services (i) uses the Services pursuant to the terms and conditions of this Agreement and (ii) uses the Services only for lawful purposes. Customer shall ensure that no person using Customer’s account uses the Services to (i) violate ReadyTalk’s network security or any third party’s system or network security by any method, including unauthorised interference with any user, host, system or network or unauthorised access to, use of or monitoring of data, systems or networks or (ii) send, receive, store, distribute, transmit, post, upload or download any materials that are designed to violate ReadyTalk’s network security or any third party’s system or network security.
  3. Charges and Payment
    1. Customer agrees to pay the fees listed in the Order Form. Customer shall pay all applicable fees, duties, tolls, administrative assessments, surcharges or taxes now or hereafter attributable to the Services and included on a ReadyTalk invoice. Customer shall be fully responsible for payment to ReadyTalk for all Service usage, including without limitation any fraudulent usage charges. ReadyTalk will invoice Customer for all fees and other charges on a monthly basis. All invoiced amounts will be due and payable thirty (30) days after the invoice date. Overdue amounts may, at ReadyTalk’s election, be subject to a late payment charge of one and one-half percent (1.5%) per month or the highest rate permitted by law, whichever is lower. ReadyTalk may suspend the Services, or any portion thereof, in the event that any invoice for Services is delinquent. Customer shall be responsible for all costs and expenses (including legal fees) incurred by ReadyTalk and its affiliates and agents in collecting any payments due from Customer under this Agreement.
    2. From time to time, ReadyTalk may offer Customer additional features or services for an added cost, after providing notice describing such added features or services and associated costs. Customer’s use of such additional features or services shall be governed by the terms and conditions of this Agreement and such use shall be deemed acceptance of fees and charges associated therewith, which fees and charges shall be due in accordance with the terms of this Agreement.
    3. Any discrepancy, dispute or request for adjustment regarding an invoice for fees and charges under this Agreement must be pursued in writing by Customer within ninety (90) days following the date of such invoice, and any invoice not disputed within such ninety (90) day period shall be deemed accepted by Customer.
  4. Ownership
    1. Customer owns and retains all right, title and interest in and to the content of any archived files (sound and/or presentation content) created by Customer (“Customer Materials”), and Customer hereby grants ReadyTalk a license to use the Customer Materials to perform the Services and ReadyTalk’s other obligations under this Agreement.
    2. The Services and all software, documentation, hardware and other materials used in provision of the Services or on ReadyTalk’s website (collectively, the “ReadyTalk Materials”) are proprietary to and the property of ReadyTalk, and, as between the parties, all right, title and interest in and to the ReadyTalk Materials (including, but not limited to, patents, copyrights, trademarks, service marks, rights to logos, trade secrets and trade names, including without limitation third-party names, product names and brand names, and all other intellectual property and proprietary rights) remain in and shall be the exclusive property of ReadyTalk. Except as expressly set forth in this Agreement, ReadyTalk does not confer any right of ownership to the ReadyTalk Materials to Customer. The obligations of this Section 4 are perpetual and survive termination of this Agreement.
  5. Privacy and Security
    1. Customer agrees to promptly notify ReadyTalk of any unauthorized use of Customer’s account of which Customer becomes aware. Any information transmitted by Customer or any other person using Customer’s account through or collected by ReadyTalk’s commercial website, located at www.readytalk.com, (but excluding, for the sake of clarity, any such information that is transmitted through the Services) shall be governed by ReadyTalk’s privacy policy available on ReadyTalk’s website located at www.readytalk.com/privacy.php, which is incorporated herein.
    2. Although ReadyTalk uses reasonable security safeguards with respect to the Services, ReadyTalk cannot guaranty the security or privacy of any transmissions or communications through the Services. Customer acknowledges that Customer is solely responsible for all content and information sent, received, stored, distributed, transmitted, posted, uploaded or downloaded using the Services. ReadyTalk reserves the right to delete any content or information sent, received, stored, distributed, transmitted, posted, uploaded or downloaded using the Services which violates any provision of this Agreement.
  6. Confidential Information
    1. Customer shall not disclose ReadyTalk’s Confidential Information (defined below), other than to Customer’s employees and contractors who need to know such information to carry out the purposes of this Agreement or as required by law, and Customer will not use ReadyTalk’s Confidential Information except for purposes of this Agreement. Customer shall protect ReadyTalk’s Confidential Information using at least the same care with which it protects its own Confidential Information of like nature, but at all times shall use at least reasonable care. Customer agrees to provide ReadyTalk notice of all legal requests for ReadyTalk’s Confidential Information prior to disclosure.
    2. For purposes of this Agreement, “Confidential Information” means all documentation and software provided to Customer in connection with the Services and all account numbers, passwords, personal identification numbers and any necessary conference codes provided to Customer in connection with the Services.
    3. Upon termination or expiration of this Agreement, Customer shall return to ReadyTalk or destroy, at ReadyTalk’s option, all Confidential Information. The parties acknowledge that any threatened or actual breach of this Section 6 shall constitute immediate and irreparable harm to the non-breaching party for which equitable remedies shall be awarded by a court of competent jurisdiction.
  7. ReadyTalk Representations and Warranties

    ReadyTalk hereby warrants, represents and covenants to Customer as follows:

    1. ReadyTalk is duly organized, validly existing and in good standing under the laws of its jurisdiction of organization.
    2. ReadyTalk has full power and authority to enter into this Agreement; the execution, delivery and performance of this Agreement by ReadyTalk have been duly authorized by all necessary actions on the part of ReadyTalk; and this Agreement, when duly executed by ReadyTalk and Customer, will constitute a valid, binding and enforceable obligation of ReadyTalk, except as such enforceability may be affected by the application of the rights of creditors generally and the principles of equity.
    3. CUSTOMER HEREBY ACKNOWLEDGES AND AGREES THAT THE SERVICES ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS, AND ACCESS TO AND/OR USE OF THE SERVICES BY CUSTOMER OR ANY OTHER PERSON USING CUSTOMER’S ACCOUNT IS AT CUSTOMER’S SOLE RISK. EXCEPT AS EXPRESSLY PROVIDED IN THIS SECTION 7, READYTALK DISCLAIMS ALL WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THOSE OF MERCHANTABILITY, SATISFACTORY QUALITY, TITLE, FITNESS FOR A PARTICULAR PURPOSE AND NON-INFRINGEMENT. READYTALK MAKES NO WARRANTY THAT ANY OF THE SERVICES WILL MEET THE REQUIREMENTS OF CUSTOMER OR THAT THE SERVICES WILL BE UNINTERRUPTED, TIMELY OR ERROR-FREE, NOR DOES READYTALK MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM THE USE OF THE SERVICES, THE ACCURACY OR RELIABILITY OF ANY INFORMATION OBTAINED THROUGH THE SERVICES, AS TO ANY GOODS OR SERVICES PURCHASED OR OBTAINED THROUGH THE SERVICES, REGARDING ANY TRANSACTIONS ENTERED INTO THROUGH THE SERVICES OR THAT ANY DEFECTS IN THE HARDWARE OR SOFTWARE RELATED TO THE SERVICES WILL BE CORRECTED. THE ENTIRE RISK ARISING OUT OF USE OF THE SERVICES REMAINS WITH CUSTOMER. NO INFORMATION OR ADVICE, WHETHER ORAL OR WRITTEN, OBTAINED BY CUSTOMER FROM READYTALK OR THROUGH THE SERVICES SHALL CREATE ANY WARRANTY NOT EXPRESSLY MADE HEREIN. THE WARRANTIES PROVIDED IN THIS SECTION 7 ARE SOLELY TO AN FOR THE BENEFIT OF CUSTOMER AND FOR NO OTHER PERSON, ORGANIZATION OR ENTITY.
  8. Customer Representations and Warranties

    Customer hereby warrants, represents and covenants to ReadyTalk as follows:

    1. Customer (if not a natural person) is duly organized, validly existing and in good standing under the laws of its jurisdiction of organization.
    2. Customer has full power and authority to enter into this Agreement; the execution, delivery and performance of this Agreement by Customer have been duly authorized by all necessary actions on the part of Customer; and this Agreement, when duly executed by ReadyTalk and Customer, will constitute a valid, binding and enforceable obligation of Customer, except as such enforceability may be affected by the application of the rights of creditors generally and the principles of equity.
    3. During the term of this Agreement, any content or material Customer or any person using Customer’s account sends, receives, stores, distributes, transmits, posts, uploads or downloads in connection with the Services shall not in any way (i) violate any laws, rules or regulations, (ii) be obscene, indecent, immoral, defamatory, slanderous, libelous or harassing, (iii) infringe upon, violate or misappropriate any intellectual property or proprietary rights of any third party, including, without limitation, any copyright, trademark, trade secret or patent, (iv) violate any rights of publicity or privacy of any third party, or (v) damage ReadyTalk’s property or interfere with or disrupt ReadyTalk’s systems or other users. Customer is solely responsible for all content and information sent, received, stored, distributed, transmitted, posted, uploaded or downloaded using Customer’s account.
    4. MARKETING

      For the purpose of this Agreement, Customer shall grant to ReadyTalk a limited, non-exclusive, non-transferable, royalty-free license to use the trademarks, logo designs and trade names provided by Customer (collectively, the “Customer Marks”) subject to the terms of this Agreement. Use of the Customer Marks by ReadyTalk is strictly limited to identifying Customer as a ReadyTalk customer on its website and in ReadyTalk promotional materials – provided any such use has been pre-approved, not be unreasonably withheld, by Customer. ReadyTalk hereby acknowledges that validity of Customer’s ownership of the entire right, title and interest in and to the Customer Marks; that their use by ReadyTalk shall not create for ReadyTalk any right, title or interest in or to any of the Customer Marks.

  9. Indemnification
    1. Customer agrees to defend, indemnify and hold harmless ReadyTalk, its directors, officers, employees, sublicensees and agents from and against all claims, suits, proceeding, liabilities, damages and/or costs (including, but not limited to, attorneys fees) arising from: (i) use of the Services by Customer or any other person using Customer’s account; (ii) violation of this Agreement by Customer or any other person using Customer’s account; (iii) Customer’s infringement, or infringement by any other person using Customer’s account, of any intellectual property or other right of any person, organization or entity; (iv) the Customer Materials; or (v) the gross negligence or willful misconduct of Customer or any other person using Customer’s account.
  10. Limitation of Liability
    1. NO AUDIO, VIDEO OR WEB-BASED CONFERENCING SYSTEM IS COMPLETELY ERROR FREE. READYTALK DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE, AND CUSTOMER ASSUMES ALL RISKS ASSOCIATED WITH USE OF THE SERVICES BY CUSTOMER AND ANY OTHER PERSON USING CUSTOMER’S ACCOUNT. READYTALK SHALL NOT BE LIABLE FOR PERFORMANCE DELAYS OR FOR NONPERFORMANCE DUE TO CAUSES BEYOND ITS REASONABLE CONTROL. THE SERVICES ARE NOT DESIGNED FOR USE IN HAZARDOUS ENVIRONMENTS REQUIRING FAIL-SAFE CONTROLS, INCLUDING, WITHOUT LIMITATION, OPERATION OF NUCLEAR FACILITIES, AIRCRAFT NAVIGATION OR COMMUNICATION SYSTEMS, AIR TRAFFIC CONTROL, LIFE SUPPORT SYSTEMS OR WEAPONS SYSTEMS, AND READYTALK EXPRESSLY DISCLAIMS ALL LIABILITY ARISING FROM USE OF THE SERVICES FOR SUCH PURPOSES.
    2. THE LIABILITY OF READYTALK AND ITS AFFILIATES, EMPLOYEES, AGENTS AND SUPPLIERS FOR DAMAGES ARISING OUT OF OR RELATED TO THIS AGREEMENT SHALL BE LIMITED TO THE AMOUNT RECEIVED FROM CUSTOMER HEREUNDER (IF ANY) IN THE PREVIOUS TWELVE (12) MONTHS. IN NO EVENT SHALL EITHER PARTY OR SUCH PARTY’S AFFILIATES, EMPLOYEES, AGENTS OR SUPPLIERS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS, REVENUE, DATA OR GOODWILL, WHETHER IN AN ACTION IN CONTRACT, TORT (INCLUDING NEGLIGENCE), STRICT LIABILITY OR OTHER LEGAL THEORY, EVEN IF THE PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
  11. Term and Termination
    1. The term of this Agreement will commence on the effective date of Customer’s Order Form and, unless earlier terminated pursuant to the terms of this Agreement, shall continue for the term specified in the Order Form (“Initial Term”). Thereafter, this Agreement will automatically continue for additional terms, each with the same duration as the Initial Term (each, a “Renewal Term”), unless either party gives written notice to the other party, not less than thirty (30) days prior to the end of the Initial Term or any Renewal Term, of its intent to terminate this Agreement.
    2. ReadyTalk may terminate this Agreement (i) immediately if Customer materially breaches any of its obligations under this Agreement, (ii) immediately if Customer becomes insolvent, voluntarily files or is subject to a petition under the United States Bankruptcy Code, including a petition for Chapter 11 reorganization as set forth in the United States Bankruptcy Code, or (iii) for convenience upon [sixty (60)] days’ written notice to Customer.
    3. Any expiration or termination of this Agreement shall not relieve either party from any obligations hereunder due and owing prior to such expiration or termination. Upon expiration or termination of this Agreement for any reason, all rights and licenses granted to Customer hereunder shall terminate and Customer shall immediately pay ReadyTalk all amounts due and payable prior to the date of such expiration or termination. Each party’s rights and obligations under Sections 3, 4, 5, 6, 7, 8, 9, 10, 11 and 12 of this Agreement shall survive expiration and termination of this Agreement.
  12. Miscellaneous Provisions
    1. Assignment. Neither party shall assign or transfer its rights or obligations under this Agreement without the other party’s prior written consent, which consent shall not be unreasonably withheld or delayed; provided that ReadyTalk may appoint one or more subcontractors to supply any portion of the Services so long as ReadyTalk remains solely responsible for providing the Services in accordance with this Agreement. This Agreement shall be binding upon and inure to the benefit of each party and its permitted successors and assigns.
    2. Notices. Any notice under this Agreement shall be in writing, unless specified otherwise and except for ordinary operational notices, and shall be sent by Registered or Certified Mail, postage prepaid and return receipt requested, or by e-mail to the parties as set forth below. Either party may at any time notify the other party in writing as set forth herein of a change of address or person for the purposes of serving notice.

       

      If to ReadyTalk:

      1900 Sixteenth Street

      Floor 6

      Denver, CO 80203

      Attention: Contracts Department

      If to Customer:

      At the address provided on the Order Form

    3. Severability. If any provision of this Agreement shall be held to be invalid, illegal or unenforceable in any respect, such provision shall be severed or modified as may best preserve the intent of the parties, and the validity, legality and enforceability of the remaining provisions of this Agreement shall not in any way be affected or impaired thereby.
    4. Amendments and Modifications. The Services and this Agreement, or any of its provisions, may be amended or modified by ReadyTalk from time to time, at ReadyTalk’s sole discretion, without prior notice to Customer. Any amendment or modification to the Services or this Agreement shall be effective upon the earliest to occur of (i) a posting on ReadyTalk’s website or (ii) written notice to Customer as provided in this Agreement. By continuing to use the Services after any amendment or modification, Customer accepts and agrees to be bound by such amendment or modification.
    5. Independent Contractors. ReadyTalk is an independent contractor, and nothing contained in this Agreement shall be construed to (i) give either party the power to direct and control the day-to-day activities of the other party, (ii) constitute the parties as partners, joint venturers, co-owners, agents, franchisee or franchisor or otherwise, or (iii) allow either party to create or assume any obligation on behalf of the other party for any purpose whatsoever. Neither party is an employee of the other, nor is either party entitled to employee benefits from the other party. All financial and other obligations associated with each party’s business are the sole responsibility of such party. Each party represents and warrants that it (i) will not make any representations, warranties or guarantees on behalf of the other party and (ii) will not disparage the other party in any manner or otherwise harm the other party’s business or reputation.
    6. Force Majeure. ReadyTalk shall not be responsible for any failure or delay in the performance of any obligation hereunder if such failure results, directly or indirectly, from fire, explosion, strike, freight embargo, weather, act of God, war, civil disturbance, terrorism, act of government or any agency or official thereof, labor shortage, severe weather, failure of vendors, manufacturers, suppliers or subcontractors or any other event beyond ReadyTalk’s control.
    7. Section Headings. Section headings in this Agreement are for convenience only and shall not be considered in the interpretation of this Agreement.
    8. Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Colorado, without giving effect to conflicts of law principles.
    9. Actions arising out of this Agreement; Venue. No action, regardless of form, arising out of or relating to this Agreement may be brought by either party more than two (2) years after the cause of action has arisen, or in the case of an action for non-payment, more than two (2) years from the date the last payment was due. The exclusive jurisdiction and venue for any claim or action arising out of or relating to this Agreement shall be in the state and federal courts located in Denver County, Colorado, and the parties hereby submit to the exclusive jurisdiction of such courts with respect to such claims. The parties agree to waive any objection they may now or in the future have to the venue set forth in this paragraph.
    10. Entire Agreement. This Agreement and any documents, exhibits and attachments referenced herein contain the entire agreement between the parties concerning the subject matter hereof, and any representations or agreements, oral or otherwise, not embodied herein are superseded by the terms hereof and shall be of no force or effect.