3 Ways to Prepare for Virtual Meetings

Group at computer iStock_000008462068Large copyHave you ever hopped on a virtual call or meeting and thought it was a complete waste of your time? Don’t worry; you’re not alone. But it does pose a big problem for the productivity of your company’s workforce, even if only 25% of your virtual meetings are deemed unproductive.

To avoid unproductive virtual meetings, some upfront planning is required. Here are 3 ways to prepare for virtual meetings:

1. Set clear objectives for the call.
Why are you meeting in the first place? What do you want to accomplish? A lot of times, people schedule virtual calls or meetings to have conversations that might be too difficult to have via email. That’s fine, but you need to identify what you want to come of the virtual meeting so that it doesn’t just turn into an existential conversation that doesn’t resolve the original problem in the first place.

2. Share any questions or concerns you have before you meet.
If you have any specific questions or concerns, send those over in an email a couple of days before the meeting so the other parties can try to answer them before you meet. By providing as many questions or concerns as you can upfront, you can tackle more during the meeting. It might even shorten your meeting time, freeing up time for you to work on other things.

3. Create and share an agenda.
It’s an oldie, but a goodie. Agendas are simple but powerful ways to make sure your meetings stay on track. Share the agenda with the rest of the group a couple of days in advance so people can prepare or suggest changes if needed.

These simple tips will help you increase the productivity of your virtual meetings, leading to more effective conversations and collaboration with your team. Share these tips with other members of your team so they can host effective virtual meetings, too.

To learn more about hosting effective virtual meetings, check out our latest infographic, Best Practices for Working Remotely.

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Bo Bandy

Bo Bandy

In her next life, Bo will be a race car driver. Until then, she’ll continue to enjoy the challenges, rewards and pace of developing, implementing and managing communications and marketing programs. Driven, passionate and results-oriented, Bo manages ReadyTalk’s marketing and communications team which is responsible for “all the things” including demand generation, content marketing, PR and customer advocacy. Most importantly the team drives revenue and fuels the growth of the organization. Prior to ReadyTalk, Bo managed external communications activities including media relations, marketing promotions, social media strategy and execution, special events, marketing collateral and web activities for both B2B and B2C companies including technology startups, video game giants and healthcare non-profits. Follow her on Twitter, @bo_knows_."

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