Meetings are meant to be a time for employees and employers to effectively collaborate and communicate. Many times, however, meetings falls short and are seen as unproductive.
The secret to ensuring a productive meeting is to stay on topic and be efficient, or getting more done in a shorter amount of time. Here are some tips for cutting your meeting time and increasing productivity in your organization.
1. Have a “focusing agenda”.
Some agendas are too broad and aren’t really helpful. Inc. says that you should have an agenda that states a goal and has a list of no more than 7 questions. Keep it to the point and include specifics if needed.
2. Keep meetings to an hour or less.
The only way you’re going to get better at having efficient meetings is if you practice, right? Have a general rule about keeping meetings less than an hour and adhere to it.
3. Do not brief the latecomers on what’s been said.
If you’re not there at the start of the meeting, too bad. Too much time is spent of debriefing people on what’s been said. Instead, keep talking and let them catch up.
4. Assign operational roles.
Every meeting needs to have a facilitator and a notetaker. Before you get into the meeting, those roles should be defined and assigned. That way, you don’t have multiple people taking notes and you have someone in charge of keeping the meeting on track.
Incorporate these practices into your organization, and find a way to measure their success in terms of productivity. You might be surprised. Even if it helps a little, every little increase in productivity could mean a lot for your business.
Want to find out if your meetings are really productive? Take a look at out our infographic, “How Effective Are Your Meetings?”