What Your Co-Presenters Need to Know to Ensure a Great Webinar

What Your Co-Presenters Need to Know to Ensure a Great WebinarAs an Event Manager at ReadyTalk, I have the privilege of assisting our customers every day in putting out the content that is important to them. Not to sound corny, but one thing I really enjoy about my day-to-day is the little bit of anxiety that I feel every time a big webinar goes live. Perhaps it comes from my theater background, but my eye and ear for a good performance has not left me since joining ReadyTalk.

The most successful webinars that I take part in are the ones in which there is an engaged team of organizers and presenters circling around a common theme. It is not unusual for a meeting organizer to have several guest speakers on a webinar, and with packed schedules, it can often be difficult to get those guest presenters on the same page while using a platform that might be new to them.

First time event organizers often ask for a checklist of the necessary to-do’s and best practices that should be shared with guest presenters. What I list below are the basic logistics and best practices for co-presenters that ensure webinar organizers are not left high and dry on presentation day! Check it out, share as necessary, AND break a leg!

Day of Live Event

• Dial the designated speaker number 30 minutes prior to live event
• Join on the web as a participant – the chairperson will promote your login
• Join the event via computer rather than a mobile device
• If you are able to connect with your co-presenters before the Live Event, you should also consider a webinar Dry Run.

Best Practices

Web

• Test your computer for compatibility prior to the event at http://www.readytalk.com/rt/test-computer.php
• Upload the presentation to ReadyTalk ahead of time or provide it to the chairperson
• ReadyTalk does not support animations uploaded within the controls
• If animations are important, contact your meeting organizer for some work-around options
• Prepare canned chat messages if necessary for the Q and A session
• Have a hard copy of the presentation as a back-up
• Avoid wireless internet connections

Audio

• Reserve a quiet location
• Use a handset/headset over a speaker phone
• Avoid dialing in on a cell phone or SKYPE
• Mute your phone line while not speaking

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Keith Janofski

Keith Janofski

Keith joined ReadyTalk in 2010 as a member of the Customer Care Team. Providing superb customer service within a day to day routine was what he found so attractive about working in support. After working in Customer Care, Keith has moved on to supporting our Event’s clients. It is especially rewarding to see someone shine when the spotlight is brightest, and Keith truly enjoys sharing in his customer’s successes. A heavy Theatre background in college is partly to blame for an appreciation of quality performances. Outside of ReadyTalk, Keith continually hits the tennis courts at every opportunity. Road biking is a new hobby, and the biking tours in the mountains of Colorado provide an adequate challenge. Keith enjoys his quiet time with books as well. The longer, the better. Think Tolstoy. Follow Keith on Twitter @ReadyTalkEvents and @KeithJanofski

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