As an Event Manager at ReadyTalk, I have the privilege of assisting our customers every day in putting out the content that is important to them. Not to sound corny, but one thing I really enjoy about my day-to-day is the little bit of anxiety that I feel every time a big webinar goes live. Perhaps it comes from my theater background, but my eye and ear for a good performance has not left me since joining ReadyTalk.
The most successful webinars that I take part in are the ones in which there is an engaged team of organizers and presenters circling around a common theme. It is not unusual for a meeting organizer to have several guest speakers on a webinar, and with packed schedules, it can often be difficult to get those guest presenters on the same page while using a platform that might be new to them.
First time event organizers often ask for a checklist of the necessary to-do’s and best practices that should be shared with guest presenters. What I list below are the basic logistics and best practices for co-presenters that ensure webinar organizers are not left high and dry on presentation day! Check it out, share as necessary, AND break a leg!
Day of Live Event
• Dial the designated speaker number 30 minutes prior to live event
• Join on the web as a participant – the chairperson will promote your login
• Join the event via computer rather than a mobile device
• If you are able to connect with your co-presenters before the Live Event, you should also consider a webinar Dry Run.
• Test your computer for compatibility prior to the event at http://www.readytalk.com/rt/test-computer.php
• Upload the presentation to ReadyTalk ahead of time or provide it to the chairperson
• ReadyTalk does not support animations uploaded within the controls
• If animations are important, contact your meeting organizer for some work-around options
• Prepare canned chat messages if necessary for the Q and A session
• Have a hard copy of the presentation as a back-up
• Avoid wireless internet connections
• Reserve a quiet location
• Use a handset/headset over a speaker phone
• Avoid dialing in on a cell phone or SKYPE
• Mute your phone line while not speaking