Meetings are meant to be opportunities for people to come together and work collaboratively, but they aren’t always so productive. This is often due to a lack of accessibility, communication, engagement or all of the above. Web conferencing services are the ideal solution to these issues. Here are a few reasons why:
Everyone Can Join
Virtual workforces are all well and good, but it's hard to get a team together in one meeting room if that team includes remote workers who live on the other side of the world. Web conferencing provides a virtual meeting room that anyone can access, whether they're in California or Cambodia. Telecommuters can now easily collaborate with their office-based co-workers as well as with one another.
Present Content Visually
Sharing content, such as PowerPoint and online applications, complement meetings by adding visual stimulation and helping to elucit ideas more so than just an audio conference. In the past, presenting a slideshow meant using a projector and transparencies. This is costly and time-consuming, not to mention no good to anyone who can’t see the slides. With web conferencing, the chairperson can instead upload a PowerPoint presentation that will be displayed on everyone’s computer screens. There's no need to print anything out and no one has to crane their neck to see. What's more, the slide deck can be downloaded and viewed again after the meeting.
It's not only the slides that can be accessed after the event. The entire meeting, including both audio and visuals, can be recorded and then played back. Unlike with meeting notes and minutes, people can see the visual content and can also hear exactly what everyone said, instead of having to read it second hand. The recording can even be edited, making it possible to remove moments dominated by background noise, audio feedback or any other unnecessary interruptions. Recordings are obviously ideal for anyone who missed the live meeting, but it's also useful for those who were in attendance to look back on what happened, exactly as it happened.
Variety of Engagement Tools
Conferencing services feature many other tools with which to engage the audience. Chat functions allow the chair to broadcast housekeeping messages to attendees and allow attendees to submit questions and suggestions to the chair. Polling features mean participants can vote on motions or give feedback with just a couple of clicks. Audiences are typically more engaged when there is a variety of voices talking to them rather than just one, so any tools for appointing co-presenters are also worth checking out.
With its facilitation of remote collaboration, digital slide deck presentations, recordings and edits and instant audience feedback, web conferencing is the future of business meetings. Holding productive, collaborative meetings has never been so easy.