When I started my career in PR, I spent countless hours on the phone with clients reviewing press releases. I’d send the latest press release via email and they’d open it and call me with changes. Over the phone we’d review changes line by line, each of us looking at our own versions. We’d hang up, I’d make a few more edits and send it back. It was a process that was sometimes repeated two or three times. It was far from productive.
Today, thanks to internet conferencing, reviewing documents, spreadsheets and applications in real-time is much easier. Employees can easily increase productivity with internet conferencing by using features that allow you to share your screen. This ensures everyone on the call is seeing the same thing at the same time, which makes it easier to collaborate.
Internet conferencing tools also allow a meeting organizer to grant control of their computer or application to others in the meeting. For example, I could start a meeting and then let my client take control and edit a the press release on my computer. This is extremely helpful for reviewing and editing.
Another feature of internet conferencing that can increase productivity is annotation tools. Annotation tools allow the web meeting organization (or anyone with co-presenter status) to clearly highlight a point using a variety of markup tools. They can highlight an area of text, draw a circle around an important content or using an arrow to illustrate a point.
The affordability and availability of internet conferencing makes it easy to be more productive, especially for collaborative meetings with remote colleagues, clients and customers.
How are you using internet conferencing to be more productive?
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