Data security is a hot topic today for CEOs, CTOs and IT professionals across the country. Data security, and breaches, are often front-page news where companies spend potentially billions of dollars to protect their customers and employees, as well as regain their brand’s reputation.
Security is important even in meetings. In fact, the Incident Management Group (IMG) lists its top five tips for planning a meeting. Besides venue security, they indicate how crucial it is to protect the content of your meeting and guard access control. CNN recently covered that hackers could secretly tap into corporate meetings – including board meetings. And ResearchGate noted that corporate spying is easier these days because of more open IT networks and policies.
Why should you secure your meetings and their access?
No matter whether you’re holding a meeting for all employees through a webcast or asking your team to collaborate on a new product – your company’s information and meetings are important and should be secure from potential hackers or your spying competition. A breach in your company’s security could lead to a potential loss in revenue, innovation and consumer respect.
If you’re holding an all-employee meeting, what were to happen if your competitor caught wind of a new product? Or what if that team you’ve asked to collaborate is hacked, releasing notes about the product they’re working on? And when your brand is impacted, it’s difficult to recover. Target’s data breach from 2014 cost the company 10 million dollars in refunding customers due to lawsuits, but think about the impact to the brand. AdvertisingAge indicated Target had to scrap some expensive ad campaigns after the breach as well as ramp up others to help the brand recover.
Here are two thoughts about how you can know without a doubt that your meetings are completely secure:
How is your network security and redundancy?
As your online meeting service must travel along network paths to communicate with the central service and meeting attendees, you want to ensure this pathway is fully encrypted.
Not all online meeting services have encryption – some are open, like Google Hangouts.
How is your meeting data stored?
Following a successful presentation, are you confident that no unauthorized companies or hackers are able to access this data? Especially if you are dealing with sensitive company information, you want to be confident that no entity with malicious intent will be able to target or access any information shared in your meetings.
Someone should conduct, host or monitor the meeting. You should have access to these stored and protected files, keeping your company and the contents of your meetings available and yet safe from prying eyes or ears.
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