If you’re in IT, you know that scrum meetings sometimes need assistance. Your team may be complaining that the daily standups are a waste of time.
Yet, you know these meetings are needed. Agile meetings help you and your teams understand the day’s collaboration, what needs to be accomplished to meet the “sprint” goal, and which roadblocks need to be removed. Managers and team members need daily input. It’s important to meet company objectives.
Don’t fret. It may just be that your meetings are getting stale and need a fresh or unique viewpoint to mix things up. Here are some easy fixes:
Remind Your Team of the Goal
It’s easy to lose sight of the ultimate goal you’re trying to reach and why it’s important through daily tasks. Take a step back. You may need to tell your team again why they’re working on individual projects. In fact, make that a monthly communication commitment. Sometimes in tackling all the small Sprints, people miss the impact or why the project even began.
Your team needs to feel connected to the goal and why they’re doing it. They need an individual sense of purpose as well as how they’re contributing to not just the project, but the company.
Just like Picard — Engage
It happens — there’s an employee who just wants to give the basics without interacting. He or she needs to be engaged, especially if you’re going to deliver this project on-time and on-budget. Your facilitator or scrum master isn’t making any progress either.
Make it interactive. If your team is merely going through the motions, they’re not invested. One easy way to solve this issue: Call on your quiet team member and ask for their thoughts.
Mix up the meeting leaders. Think of it as cross-training so your scrum master or project manager doesn’t have to always lead the meeting — even if they prepare for it and distribute notes. This will help with buy-in, too — an important aspect of change management.
Introduce Video to Collaborate
If everyone’s giving an update by phone, it might be time to change that. Face-to-face interaction is the best. You can tell who’s struggling and who’s not. Video is a great alternative, especially for the days your employees’ need to be off — like when there’s a sick kiddo or a house emergency. It’s perfect if your teams aren’t in the same building, city, or even state.
More than that, video and collaboration tools can help resolve issues. People can brainstorm and work through issues on the spot, together — whether it’s reviewing code, doing quality analysis, or just thinking about other tasks needed.
Celebrate and Reward Good Behavior
The people who deliver code and projects on time, are always prompt to the meeting, and complete every step along the way should be rewarded. By providing incentives for people to be there and do their part, you’ll hit your targets. Everyone likes to feel appreciated.
And once milestones are hit, celebrate! The longer the project is, the higher the need to have fun at specific milestones to thank team members. Thanking team members is the surest way to ensure they’re engaged in the project and your company.